Receptionist cum Admin Support

Key Responsibilities

• Basic receptionist duties include manning of door access system, answering of incoming calls, updating of phone list, handling office broadcast and serving refreshments and beverages to visitors.
• Front line ambassador: receiving guests, informing respective department of guests’ arrival, and putting up of welcome sign (during events) when requested.
• Monitoring of the company general email and re-route to respective personnel/department
• Managing incoming mails (postal)
• Responsible in upkeep of sundries and stationery, including printing of name cards, letter heads, envelopes, ordering of sundries and stationery.
• Replenishing water and ensuring refrigerators are clean and tidy and pantry is clean and tidy and well stocked with sundries.
• Responsible for checking invoices and preparing purchase orders.
• Assist in the sourcing of new suppliers, review and renewal of new/existing contracts.
• Any other tasks assigned by the line manager.

Other Responsibilities

• Provide admin support to Logistics department
• Invoice processing and verification
• Inventory level monitoring
• Preparation of Quotations
• Operations support

Requirement

• Min “O” level, Diploma holders will have an advantage
• Proficient in Microsoft Office skills
• Self-driven and able to work as a team
• Able to plan and organize work efficiently and independently
• Possess good interpersonal and communication skills
• Good with follow-up and meticulous with work
• Good in English (both Spoken & writen)