Receptionist cum Administrative Assistant

Company Overview

Eureka Technologies Pte Ltd. was incorporated in Singapore on 23rd October 1992. A proven 20 years track record of providing total integrated solutions in the hospitality, commercial and residential industry to international hotel chains and property developers.

The products and services we provide ranges from Hotel Guestroom Management Systems, Energy Management Systems, Home Automation, Lighting Control Systems, Electronic Locking Systems and Electrical Switch, LED Lighting and Accessories Products. Our strength lies in our ability to understand the needs of the hospitality and commercial industries, which demands for quality products at a competitive price, complete with prompt and efficient backup service support for all our installations.

Job Summary

You will provide front-desk reception and operations support, ensuring smooth visitor management, correspondence handling, appointment scheduling and administrative duties to coordinate daily activities.

Responsibilities

Office Receptionist:

• Greet visitors and clients warmly, escort them to prepared meeting rooms, and serve refreshments as needed to create a welcoming environment
• Manage correspondence by replying to emails, answering and forwarding phone calls, and handling incoming/outgoing mail and courier packages
• Maintain a neat and organized reception area, conference rooms, and common spaces to uphold a professional office appearance
• Schedule appointments, meetings, and conference rooms by coordinating with internal staff and visitors for efficient time management
• Assist walk-in customers with accessories ordering to support sales and customer service

Administrative Duties:

• Prepare delivery orders, commercial invoices, purchase orders, and perform system data entries to support the Store Department’s operations on a daily basis.
• Plan and organize office events, including social gatherings, by coordinating catering and venue bookings to foster team engagement
• Oversee office equipment maintenance by liaising with vendors for timely repairs and servicing to ensure operational continuity
• Work independently and manage multiple tasks efficiently, demonstrating strong typing skills and attention to detail

Requirements:

• Proficient in Microsoft Office applications including Outlook, Excel, Word, PowerPoint, and MS 365
• Demonstrate a pleasant voice and strong organizational and administrative skills applied to daily office tasks
• Exhibit proactivity, willingness to learn, teamwork, and detail orientation to contribute positively to the workplace
• Open to candidates with experience or fresh school leavers