Secretary CEO (Clarke Quay 5 Days MNC Company)

About the Role

We are partnering with a well-established and fast-growing consumer brand with a strong regional presence across Asia.

They are seeking a proactive and highly organized Executive Secretary to support the CEO and ensure smooth day-to-day coordination across the business.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working closely with senior leadership, and is looking to gain exposure to regional operations.

Working Location: City Hall / Clarke Quay, Singapore

Working Hours: Monday - Friday, 9AM - 6PM

Key Duties

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and priorities effectively

• Coordinate internal and external meetings, including preparing agendas, materials, and taking minutes

• Monitor action items and follow up with relevant stakeholders to ensure timely completion

• Act as a key liaison between the CEO and internal teams to facilitate smooth communication

• Support the planning and coordination of internal meetings and business activities

• Assist in preparing reports, presentations, and summaries for management review

• Track key tasks, deliverables, and updates across teams

• Arrange business travel, accommodation, and detailed itineraries for the CEO

• Coordinate logistics for meetings, events, and leadership engagements

• Manage expense claims and related documentation accurately and efficiently
  

Requirements

• 2–5 years of experience in administration, secretarial, or EA support

• Experience supporting managers or senior stakeholders preferred

• Strong organizational and time management skills

• Good communication skills in English (written & verbal)

• Proficient in Microsoft Office (Excel, PowerPoint, Outlook)

• Detail-oriented, reliable, and able to multitask
  

📩 Interested? Apply now or message me for a confidential discussion.
Only shortlisted candidates will be contacted.

Ng Siew Thien
JAC Recruitment Pte. Ltd.
EA Licence No. 90C3026 | EA Reg. No. R22107842