SECRETARY GENERAL SECRETARIAT OF THE EMBASSY

Job Description

Under the authority of the Secrétaire général d’administration (SGA - General Secretary of Administration), the secretary contributes to the smooth functioning of the department and the Embassy.

Activités principales

-          Administration : various secretarial tasks, communication with local authorities and various local partners, management of emails and mail, schedule management for drivers and meeting rooms.

-          Orders : relationship with suppliers, procurement, reception of goods, stock management, occasional travel and/or site visits.

-          Coordination with the various departments of the Embassy.

-          Participation in the logistical preparation of events and official visits.

-          Monitoring and updating of inventories.

-          Participation in specific ad-hoc projects.

-          Partnering (as a duo) with the administrative agent in charge of managing protocol affairs.

Required and Expected Skills

-          Education

-          -  Bac +2 to Bac +5 (Associate to Master's degree equivalent) in administration management or equivalent

-          Experience

-          - 1 or 2 years of work experience in related fields

-          - Experience in the public sector or in an international environment is an asset

-          Technical Skills

-          - Advanced mastery of Excel

-          - Good knowledge of office automation tools

-          - Knowledge of ministerial applications would be appreciated

-          Personal Qualities

-          - Great rigor

-          - Sense of organization

-          - Discretion and respect for confidentiality

-          - Analytical mind

-          - Sense of public service

-          - Ability to manage priorities

-          - Autonomy

-          - Team spirit

-          Languages

-          Mastery of French and English, both written and spoken

Working Conditions

Position to be filled by 10th August 2026 

Singapore law contract for a fixed term of one year with a probationary period

-          Hours : 38 hours 30 minutes per week

-          Paid Leave : 24 days/year (calculated pro-rata) + Singapore public holidays 

-          Health insurance

-          Work Visa

-          Salary : 4,415 SGD/month

-          Financial benefits : 13th month (pro-rata)

-          Retirement Fund

Application Requirements

-          Curriculum Vitae, without a photograph 

-          Cover letter  

-          Copy of passport or national identity card  

-          Copy of Singaporean residence permit

-          Diplomas or language certificates  

Additional documents may be requested.