Senior Admin & Operations Executive

We are a lean and growing company in Singapore, primarily involved in residential development, sales, and leasing operations. We are looking for a reliable and detail-oriented Senior Admin & Operations Executive to support and manage day-to-day operations across our businesses.

Key Responsibilities:

1. Administrative & Office Operations

• Manage day-to-day administrative functions to ensure smooth business operations
• Handle correspondence, coordination, scheduling, and calendar management.
• Provide proper documentation, filing systems, and record management.
• Manage office upkeep, supplies, cleaning and maintenance.

2. Leasing & Sales Support

• Support leasing and sales administration and operation processes, including preparation of sales/ tenancy agreements, related documentation and coordination.  
• Manage property listings, coordinate with external parties, and conduct viewings where required.
• Assist in purchaser/tenant onboarding, handover, and move-in/move-out processes.

3. Tenant, Purchaser & Vendor Coordination

• Act as a key point of contact for tenants, purchasers and vendors.
• Coordinate with contractors, vendors, and service providers for maintenance and operational matters.
• Support inspections and follow-ups on rectification works.

4.Compliance, Reporting, Operations & Audit Support

• Ensure proper documentation and adherence to internal, legal, and regulatory requirements for the businesses.
• Perform basic due diligence and administrative checks.
• Assist in company annual audit.

5. General

• Handle enquiries, feedback, and basic dispute resolution professionally.
• Perform data entry, reporting, and translation (English/Chinese) where required.
• Perform other duties when required. 

Requirements:

• Diploma or Degree in Business, Real Estate, Property Management, or related fields.
• Minimum 5 years of relevant experience in property management, leasing, or operations/admin roles.
• Strong organisational skills with the ability to multi-task and prioritise effectively.
• Proactive, detail-oriented, and able to work independently in a lean team environment.
• Good interpersonal and communication skills.
• Bilingual in English and Chinese (spoken and written) to liaise with Chinese-speaking clients, tenants, purchasers, and partners.

Working Hours:

• Monday to Friday: 9:00am – 6:00pm
• Occasional weekend or public holiday work may be required (e.g. viewings, handovers), with time-off-in-lieu provided.

We regret that only shortlisted candidates will be notified.