Senior Admin Coordinator (Gul/1 year contract) Ref: JY

Role Purpose

To provide comprehensive administrative, operational, and billing support to ensure smooth day-to-day business operations. The role includes responsibility for checking customer billing and invoicing accuracy, supporting internal coordination between operations and finance, and maintaining proper administrative documentation.

Key Responsibilities

1. Administrative Support

· Handle general administrative duties including filing, data entry, and document management

· Prepare and maintain reports, correspondence, and presentation materials

· Maintain proper records of contracts, customer documents, and administrative files

2. Office & Operations Support

· Coordinate office facilities, meeting rooms, and office supplies

· Assist with onboarding and offboarding administrative processes

· Liaise with internal stakeholders and external vendors on administrative matters

3. Billing & Invoicing Support

· Assist in the preparation, checking, and verification of customer billing and invoices

· Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records

· Track billing status and follow up on outstanding invoices with internal teams

· Maintain proper records of issued invoices, billing schedules, and supporting documents

· Coordinate with finance and operations teams to resolve billing discrepancies

4. Coordination & Scheduling

· Assist in arranging meetings, appointments, and internal events

· Support logistics coordination for meetings, training sessions, and company activities

· Follow up on action items and ensure timely completion

5. Finance & Procurement Support

· Assist with purchase requisitions, invoice submissions, and expense tracking

· Support basic budget tracking and administrative cost monitoring where required

6. Ad-hoc Duties

· Provide ad-hoc administrative and operational support to managers and teams

· Undertake other duties assigned in support of overall business operations

Requirements

· Minimum Diploma in Business Administration, Accounting, Finance, or related field

· Experience in invoicing, billing administration, or finance support is an advantage

· Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage)

· Comfortable working with billing data, invoices, and basic financial documentation

· Strong attention to detail and accuracy

· Good organizational and time management skills

· Clear communication and coordination skills

Yee Jie Ling Jaslin (R1440114)

Business Edge Personnel Services Pte Ltd (96C4864)