Senior Admin Executive

Job Description:

• Oversee the daily administrative operations of the office and factory.
• Record business transactions and related activities accurately andpromptly.
• Verify the accuracy and completeness of transaction records.
• Prepare and process invoices for business transactions.
• Maintain proper filing and documentation of financial and businessrecords.
• Ensure all delivery, production, and inventory-related documents areaccurately recorded and updated in the ERP system.
• Maintain accurate data entry and ensure the integrity of inventoryrecords.
• Support the daily operation and administration of the company's in-houseinventory system.
• Generate, verify, and submit operational reports, including Balance on Site (BOS), Operation Lists, Loading & Unloading Reports, Monthly TransportReports, and other reports as required.
• Ensure all reports are accurate, complete, and submitted within therequired timelines.
• Manage attendance records and compile overtime for factory employees using the HRM system.
• Handle general administrative matters and provide administrative supportto factory staff.
• Maintain proper filing and safekeeping of administrative records andcompany documents.
• Manage office and factory facilities, including equipment, pantry,meeting rooms, and common areas.
• Ensure a clean, safe, and well-maintained working environment.
• Coordinate company meetings, events, and other internal activities.
• Liaise with internal departments and external vendors to ensure smoothadministrative and operational support.
• Ensure company records and confidential information are properlymaintained and handled in accordance with company policies.
• Perform other administrative duties, operational reports, and ad hocassignments as directed by the Senior Factory Manager.

Job Requirements:

• Diploma or equivalent qualification in Business Administration or a related discipline.
• Minimum 2–3 years ofadministrative experience, preferably in a manufacturing, engineering, orconstruction environment.
• Proficient in MicrosoftOffice applications (Word, Excel, Outlook, PowerPoint).
• Good organizational skillswith strong attention to detail.
• Able to workindependently, prioritize tasks, and meet deadlines.
• Good communication andinterpersonal skills.
• Able to workindependently, prioritize tasks, and manage multiple responsibilitieseffectively.
• Meticulous and able towork independently.