Senior Administrator

NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum. 

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities

Invoicing and Billing

·           Support monthly billing for student fees.

·           Assist in billing for enrichment programs, field trips, uniforms, etc.

·           Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.

·           Manage refund processes and documentation.

·           Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

·           Collate outstanding payment data from the Finance team.

·           Send reminders to parents regarding overdue fees.

·           Assist in processing late fee adjustments.

Fund Tracking for Events

·           Monitor incoming funds for events and special purposes.

·           Generate receipts for incoming funds.

·           Create and maintain attendance name lists for event participants

·           Generate statement of account for events/fieldtrips etc.

Petty Cash Support

·           Collate receipts and consolidate in a report

·           Submit report to Finance for claim

Procurement Administration

·           Assist in creating new vendor profiles.

·           Prepare and submit Purchase Requests (PR).

·           Process and submit invoices and supporting documents for payment.

·           Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

·           Maintain and update records in the ECDA CMS system as required.

·           Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

·               Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.

·               At least 2 years of administrative experience in childcare industry preferred.

·               Service-oriented with strong interpersonal and communication skills.

·               Strong team player who is adaptable to changes

·               Proficient in Microsoft Office (Excel, Word, Outlook).

·               Familiarity with finance systems and ECDA CMS is an advantage.

·               Work location: Blk 580 Woodlands Drive 16.