Senior/ Associate Executive (Clinical Support Operations)

We are seeking a proactive and orgranised Senior/ Associate Executive to provide administrative support to the department to ensure smooth operations.

The key responsibilities of the incumbent is as follows:

• Manage the implementation of institutional and departmental project initiatives and quality improvement activities
• Collaborate with internal departments and stakeholders, partners and vendors to support system enhancements, technological implementations, and digitalization initiatives
• Support IT services, including user access review for non-clinical systems and data storage device management.
• Assist in the preparation of reports, presentations and management papers for internal and external stakeholders
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow up on action items
• Manage correspondence, filing systems and departmental records
• Plan and coordinate departmental events
• Maintain and coordinate procurement of departmental office supplies and equipment
• Coordinate staff onboarding and offboarding processes, including system access requests, laptop and IT equipment provisioning.

Requirements

• Recognised Diploma in Business or its equivalent with at least 2 years’ of relevant administrative experience preferably in healthcare sector
• Good interpersonal and communication skills
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint), including the use of Excel formulas, functions, lookup tool (e.g. VLOOKUP)
• Comfortable learning and adopting new digital tools for operational needs
• Strong organisational and time management skills
• Meticulous, resourceful and able to work independently