Senior/ Associate Executive (COO's Office)

We are looking for a proactive and highly organised Senior/Associate Executive to provide administrative support to the Chief OperatingOfficer (COO). The successful candidate should be able to multi-task, maintainstrict confidentiality and work effectively with internal and externalstakeholders.

The key responsbilities of this incumbent will be asfollows:

• Provide comprehensive administrative support tothe COO including managing calendars, appointment and travel arrangements
• Handle both internal and external customerqueries/requests related to COO’s office and follow-up accordingly
• Monitor and manage the COO’s email,correspondence and meeting requests
• Manage confidential and sensitive informationand records for the COO’s office
• Prepare reports, presentations and operationaldocuments and ensure timely submission
• Organise filing system and maintain accuratedocumentation
• Assist in preparation of budget requirements andmanaging of budget
• Organise departmental events
• Coordinate communication between the COO and theinternal and external partners
• Ensure the smooth running of the office whichincludes keeping records of department’s asset as and maintaining officesupplies
• Coordinate and track action items arising frommanagement, departmental and operational meetings, ensuring timely follow-upand closure.
• Prepare meeting agendas, take minutes, andmaintain records of key decisions and action plans.
  

Requirements

• Recognised Diploma in Business or its equivalentwith at least 2 years’ of relevant working experience preferably in supportingsenior management
• Good interpersonal skills and resourceful
• Good organisational, planning and timemanagement skills
• Able to work independently while managingmultiple priorities
• Strong attention to detail and problem-solvingskill
• Proficiency in Microsoft Office (Word, Excel,Power point)
• Good oral and written communication skills