Senior Executive (Admin & Operations Support) (Based in Toa Payoh)

About Sembcorp
Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

Join us in shaping a sustainable energy future

Drive Asia’s energy transition with us! Our Gas & Related Services segment is a key growth engine, delivering reliable and efficient energy to industries and communities across multiple countries. We support Asia’s growing energy needs while advancing the shift to a lower-carbon future. 

Key Roles and Responsibilities

Administrative & Operational Support 

• Support the raising and tracking of purchase requisitions across Projects, Engineering, and Procurement, including compilation of supporting justifications
• Manage the monthly invoicing process, including:
• Verification of service entry and goods receipt records
• Checking supporting documents with Project Managers and Engineers
• Processing invoice approvals or rejections in the system for payment
• Coordinate and manage monthly staff timesheets for the Technical Solutions team, including updates and troubleshooting for cost allocation
• Admin budget planning for division matters to finance on PPE, staff welfare etc.
• Plan and coordinate monthly management meetings, including:
• Scheduling and sending invitations
• Consolidating and distributing presentation materials
• Preparing and issuing meeting minutes
• Manage fleet administration for company vehicles, including servicing schedules, road tax renewals, and tracking system registration
• Coordinate applications for site access passes and required security clearances
• Support administrative matters for business travel, including cost centre verification and coordination of staff logistics such as personal protective equipment and name cards
• Manage office pantry supplies across assigned locations, including inventory control, replenishment, vendor coordination, and cost tracking
• New hire onboarding support such as management of PPE etc.
• Liaising with external vendor to provide hampers to staff when hospitalized
• Provide general administrative coordination support across the Technical Solutions function as required

Contracts Administration 

• Maintain registers for contractual correspondences, ensuring proper recording, tracking, and filing in SharePoint or designated systems
• Support the maintenance and tracking of project bond and insurance registers, including documentation, filing, and expiry monitoring
• Assist in preparation of document transmittals and ensure proper record keeping
• Support issuance of payment responses following internal verification and approvals by Contracts Management team
• Maintain and update project-related registers in coordination with project and contracts teams
• Provide ad-hoc support to the Contracts Manager as required

Qualifications & Experience

• Degree in Business Management or relevant qualification with min 3 years experience.
• Diploma holder with experience are welcome to apply.
• Meticulous in high volume environment.
• Display company core values on Institution First, Collaboration, Accountability

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.

We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.

Join us in making a real impact!