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Senior Executive - General Office

salary Salary :

$3,000 - 5,000 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Senior Executive - General Office

1. Executive Support to Group CFO

  • Provide dedicated administrative support to the Group CFO, including managing schedules, meetings, travel arrangements, and high-level communications in collaboration with the CFO’s secretary.
  • Prepare accurate and concise meeting minutes, capturing key decisions, action items, responsible parties, and timelines.
  • Coordinate executive engagements by preparing agendas, presentation materials, briefing notes, and follow-up actions.

2. Travel Coordination

  • Support C-suite executives in planning and coordinating business travel, including researching optimal flight options, arranging accommodations in line with company policies, and managing visa applications.
  • Prepare detailed travel itineraries and ensure all travel documents are well-organised and readily accessible.
  • Manage and consolidate business and travel expenses in compliance with company policies.

3. Calendar and Schedule Management

  • Assist C-suite executives in managing complex calendars, including scheduling appointments, meetings, and travel plans.
  • Organise and attend meetings as required, including preparing agendas, documenting key discussion points, and tracking action items.
  • Follow up on assigned actions to ensure timely completion and alignment across stakeholders.
  • Optimise executives’ schedules to maximise productivity while proactively resolving scheduling conflicts.

4. Administrative and Operational Support

  • Ensure timely monthly submission of reimbursement claims for C-suite executives through the designated OA system.
  • Act as a key liaison between C-suite executives and internal or external stakeholders, managing communications via email and other channels.
  • Assist in the preparation and completion of confidential documents and documents requiring authorised signatories.
  • Update monthly currency exchange rates for financial forecasting purposes within the finance department.
  • Manage office communications, including email and in-person interactions, especially during executives’ absence.
  • Develop and implement administrative policies and systems to ensure smooth and efficient department operations.
  • Undertake ad-hoc assignments and projects as required.

Requirements:

  • Bachelor’s degree or equivalent practical experience.
  • Strong communication skills, with the ability to interact effectively with stakeholders at all levels, both internally and externally.
  • Proficiency in administrative functions, including bookkeeping, data entry, email management, scheduling, and document control.
  • Familiarity with office software and online collaboration tools, including virtual meeting platforms and video conferencing systems.
  • Strong problem-solving skills, with the ability to manage unexpected situations such as last-minute travel changes or scheduling conflicts.
  • High level of proficiency in Microsoft Office and digital tools to enhance productivity and efficiency.
  • Excellent time management and organisational skills, with the ability to prioritise multiple tasks and ensure seamless coordination of meetings and travel arrangements.
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About the Company

NANOFILM TECHNOLOGIES INTERNATIONAL PTE LTD

Company Overview NANOFILM is a leader in the production of Vacuum Coating System and the provision of coating services using our patented FCVA technology to the HDD, Precision Engineering, Electronics, Decorative and Optical industries.   For more information about the company’s techn...

Read more about the company

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