Senior/Admin Specialist

Key Responsibilities

1. Office Administration & Operations

• Oversee daily office operations, ensuring a clean, organized, productive workspace.
• Manage front office functions including reception, meeting rooms, mail/courier handling, and company visitors
• Maintain office supplies, equipment, pantry inventory, stationery, and procurement of administrative needs.
• Handle company documents, filing systems, and internal administrative workflows.
• Other administrative & operations tasks as assigned

2. Workplace Culture & Employee Experience

• Champion workplace culture initiatives and employee engagement activities (e.g., onboarding experience, team-building events, festive celebrations, corporate announcements).
• Maintain a welcoming, inclusive, and professional office environment aligned with Goertek’s culture and values.
• Coordinate employee welfare programs (snacks/pantry management, monthly birthday sessions, wellness programs).

3. Facilities & Space Management

• Oversee the maintenance, safety, and efficiency of the office premises.
• Liaise with building management on repairs, access cards, safety inspections, and security matters.
• Support workspace planning, seat layouts, office expansion/relocation, and renovation projects.
• Conduct periodic facilities checks to ensure compliance with safety, cleanliness, and operational standards.
• Maintain and manage office assets and inventory tracking.

4. Vendor & Contract Management

• Manage a wide portfolio of office, facilities, and operational vendors (cleaning, pantry, IT support, renovation, equipment, courier, travel agencies, security, maintenance).
• Own the end-to-end vendor lifecycle: sourcing, negotiation, onboarding, performance review, renewal, and termination.
• Ensure service level agreements (SLAs) are met, costs are optimized, and quality of service is consistently high.
• Drive cost-efficiency initiatives through vendor comparison and budget management.
• Maintain updated vendor contracts and ensure adherence to procurement and compliance policies.

Key Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Office Management, or related fields.
• 3–5 years of office management / facilities / admin experience, ideally in technology or manufacturing
• Proven strong vendor management experience with ability to negotiate effectively and manage performance.
• Experience in managing office expansions or workplace setups is a strong plus.
  

Skills & Competencies

• Strong organizational, administrative, and problem-solving skills.
• Excellent communication skills with proficiency in mandarin to communicate with mandarin speaking stakeholders
• High level of professionalism, confidentiality, and interpersonal skills.
• Ability to multitask and operate in a fast-paced, growing environment.
• Proficient in MS Office, Excel, and office administrative systems.
• Strong ownership, reliability, and independence in handling office operations.