Site Admin ( 6 days Alternate Sat) - Woodland / Aljunied

General Office Administration:

·       Serve as the first point of contact for visitors and phone calls, handling inquiries professionally and directing them appropriately.

·       Manage and maintain office supplies, ensuring adequate stock levels and placing orders when necessary.

·       Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible.

·       Schedule and coordinate meetings, appointments, and travel arrangements for office staff.

·       Prepare and distribute correspondence, memos, and reports as required.

·       Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.

·       Maintain and update office databases and records.

·       Attend and recording of minutes when require.

·       Ensure office facility in operation by completing inspection and conduct repair and maintenance when necessary.

·       Assist on IT related matters.

·       Perform other general administrative and clerical duties as assigned.

·       Assist Quantity Surveyors in the preparation of tender documents, including formatting, collating, and distributing information.

·       Manage and organize project-related documents, bills of quantities, drawings, and specifications.

·       Track and monitor project progress and deadlines.

·       Coordinate communication between the QS team and external stakeholders, such as contractors and clients.

·       Prepare and format presentations and reports for the QS team.

·       Perform other administrative tasks specifically related to the Quantity Surveying function as required.

Requirements:

·       Proven experience at least 1 year as an Administrative Assistant, preferably with some exposure to the construction or quantity surveying industry.

·       Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

·       Strong attention to detail and accuracy.  

·       Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·       Excellent written and verbal communication skills.

·       Ability to work independently and as part of a team.  

·       Strong problem-solving skills and a proactive approach.  

·       Professional and presentable demeanour.

·       Ability to handle confidential information with discretion.

·       Diploma or relevant certification in Business Administration or a related field

·       Internal Auditor Certification related to construction field will be an advantage

5 days work week with alt sat

Working hour : 8:30 am to 5 :30 pm

All applications will be treated in the strictest confidence and only shortlisted candidates will be notified

Yap Lay Choo

EA Licence No. 03C5391 | Registration No. R1987101