Sourcing and Procurement Officer/Assistant

VIBTECH GENESISexcels as a premier provider specializing in industrial IoT maintenance solutions. Renowned for our innovative approach, we continuously push the boundaries of technological advancement in predictive and preventive maintenance within our industry. We are seeking a motivated and detail-oriented Sourcing and Procurement Officer to join our team. If you have related work experience, with a background in the construction or engineering industry, we encourage you to apply.

JOB RESPONSIBILITIES:

• Research potential vendors and sourcing for various quotations for required goods and services, to secure competitive pricing, lead time and delivery terms.
• Perform full spectrum of procurement functions, work closely with the sales and customer service teams for end-to-end order processing and customer delivery.
• Lead negotiations to establish favourable contract terms and pricing agreements.
• Ensure contractors fulfil their contractual obligations, verify compliance with contract terms, to safeguard the company’s interests across all projects.
• Carry out procurement activities based on product specifications, projects tender requirements, and organizational needs, ensuring adherence to procurement guidelines.
• Process purchase orders for both local and international suppliers, ensuring timely delivery to meet project timelines and expedite outstanding orders.
• Regularly review pricing and quality of vendors and purchased products/services to maintain compliance with company and quality assurance standards.
• Handle accounts payable duties promptly and in compliance with financial policies.
• Submit necessary documents for GST submission and liaise with declaring agent for import and export documents and clearances.
• Manage inventory levels efficiently to ensure product availability and cost-effectiveness.
• Monitor project costs, coordinate payment schedules, and maintain adherence to budgetary objectives.
• Maintain accurate records, proper documentations of procurement related activities, and supplier database.
• Cultivate collaborative relationships with internal stakeholders and external vendors to streamline procurement processes and optimize operational efficiency.
• Maintain compliance with ISO9001 and ISO45001 standards in daily work.
• Uphold strict compliance with company policies, regulatory requirements, and industry standards in all procurement activities.
• Other duties as assigned by the respective lead.

JOB QUALIFICATIONS:

• Diploma/Degree qualification in Supply Chain, Engineering, Business Administration, or related field.
• Minimum 2 years of proven working experience as a Sourcing and Procurement Officer.
• Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software.
• Ability to communicate effectively with senior management, local and overseas vendors, and internal stakeholders.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Self-driven and able to work under minimal supervision, taking initiative to complete tasks.
• Excellent verbal, written and presentation skills.
• Embraces a growth mindset with strong personal integrity. Demonstrates teamwork, proactive problem-solving, and a positive approach to managing challenges. Ability to collaborate effectively across diverse teams is crucial.
• Experience with technical specifications and contracts would be an added advantage.
• Immediate availability to start work is preferred.

We appreciate all applicants for your interest. Please note that only those selected for an interview will be contacted.