Special Assistant

Role Summary

Our client who is a reputable social service agency is seeking a highly capable and responsive Personal Assistant / Special Assistant to the CEO/CSO to provide close executive support.

This is a trusted and fast-paced role requiring someone who is sharp, articulate, organised and quick on their feet.

The successful candidate will support the CEO/CSO in managing meetings, priorities, stakeholder engagements, action plans and follow-ups, including work involving ministry partners such as MSF, social service agencies, and external stakeholders.

Responsibilities:

• Supporting the CEO and C-suite on daily priorities, meeting coordination and follow-ups.
• Managing Exco Office operations, including schedules, meeting materials, presentation decks and post-meeting action tracking
• Sitting in meetings, capturing key discussion points, tracking action items and ensuring timely follow-through.
• Coordinating stakeholder engagements with government agencies, strategic partners and senior internal stakeholders.
• Supporting leadership communications, internal announcements, townhalls and staff updates.
• Assisting with strategic projects, grant submissions, reporting and project outcome tracking.

Ideal Candidate:

• Experience in executive support, secretariat, project coordination, stakeholder management or corporate communications.
• Strong communication, writing and interpersonal skills.
• Comfortable working in a fast-paced, time-sensitive environment.
• Able to engage confidently with senior leaders, government agencies and external partners.
• Proactive, resourceful, highly organised and discreet
• Effective report writing skills
• Analytical ability & problem-solving skills to analyse information quickly and accurately, formulate decisions and make recommendation
• Tertiary qualification in a relevant field (e.g. Business Administration, Public Policy, Communications) preferred

Interested candidates can apply via the MCF portal, or drop your most updated resume to [email protected]

Maralene Joshua
EA License Number: 26C3397 | CEI License Number: R2093737