Trade Admin

Trade Admin - JD

Key Responsibilities          

1. Trade Documentation & Compliance

Generate Core Trade Documents: Prepare and issue salescontracts, commercial invoices, and packing lists with a high degree ofaccuracy.

Document Review & Verification: Vet shipping documentsfrom overseas suppliers against customer requirements and letter of credit (LC)terms to ensure strict compliance.

Client & Shipper Liaison: Act as the primary point ofcontact for clients regarding shipping document specifications, troubleshootingdiscrepancies, and providing feedback to overseas shippers.

Archiving: Maintain a systematic, audit-ready physical anddigital filing system for all shipping and trade records.

2. Logistics, Shipping & Sample Management

Courier Coordination: Manage the timely dispatch andtracking of essential shipping documents and coffee samples tointernational/local clients.

Inventory & Trade Lists: Maintain and update thecompany’s trading and inventory lists to ensure data accuracy for thecommercial team.

3. Trade Finance & Administration

Banking & Loan Administration: Prepare and submit tradepayments, letters of credit, and trust receipt (TR) loan applications viainternet banking platforms for managerial authorization.

Data Entry (ERP): Accurately input Accounts Payable (AP) andAccounts Receivable (AR) data into the SAP system to assist the financedepartment.

4. E-Commerce Fulfillment (Admin)

Shopee Store Operations: Oversee daily B2C order fulfillment,including printing shipping labels, packing coffee orders securely, andmanaging timely drop-offs at logistics points.