Training Executive/ Assistant Training Executive (Admin & Facilities)

Office and Training Facilities Administration

• Upkeep training and office facilities including coordination of scheduled maintenance and upgrading works
• Provide administrative and logistical support including maintaining and updating training and office assets and inventories
• Administer maintenance contracts, including renewal of contracts for training and office administration supplies and equipment, maintenance of facilities and renovation of premises
• Administer the procurement and purchase of training and office supplies, equipment and other items and services including monitoring of their usage, conditions and stock levels, putting up recommendations, getting quotations, placing orders, raising purchase requisitions, processing payments and ensuring delivery and quality of products and services
• Administer the disposal of assets and other items, ensuring proper documentation, etc
• Upkeep the department’s ICT equipment inventory and needs including sourcing, procuring, maintaining and disposing
• Coordinate with relevant parties including ICT departments on technical support, regular maintenance, patches and updates and IT security of the computers

Staff Administration

• Provide administration support on staff matters including processing of staff’s benefits, leave, claims, etc and coordinating arrangements for onboarding of new staff
• Administer course enrolments, registrations and confirmation for local external courses
• Administer trainers’ matters including payment to trainers

Training and Other Administrative Functions

• Assist to coordinate and monitor section budget including operating and capital expenditures
• Assist to coordinate the submission of management and financial reports, covering training statistics and expenditures/ budgets
• Ensure proper documentation and governance including filing of documents, compliance with policies, regulations, etc
• Administer training subsidies and funding with relevant governmental agencies and institutions
• Collate training evaluations and administer other follow ups
• Setup and maintain course information / training data in learning system for retrieval, analysis and reporting
• Process invoices from external parties and inter-departmental recoveries for services rendered to them
• Provide general administration support such as application for visitor’s pass, processing of access to PSA’s premise(s), etc
• Assist in administrative and logistical support for training and department functions / events including catering for meals and sourcing for venues and souvenirs
• Review and implement process and productivity improvements
• Undertake any other duties and tasks that may be assigned

Job Requirements

• Degree / Diploma Holder preferably with at least 1-2 years of relevant experience
• Good knowledge of Microsoft Office applications including Excel, MS Office Word and PowerPoint
• Basic knowledge of computer hardware and software
• Detailed and meticulous with strong administrative skills
• Good communication skills
• Self-motivated, takes initiatives, is resourceful and able to work independently as well as a team
• Able to work under pressure and in a fast-paced environment
• Good interpersonal skills to build and maintain strong working relationships with internal stakeholders and training providers