Trust Administration & Compliance Executive

Department: Trust Administration and Compliance
Reports To: Head of Trust Administration
Salary: S$3,500 to S$4,500 per month, commensurate with experience

Job Overview

We are seeking a detail-oriented and proactive Trust Administration & Compliance Executive to support the company’s trust administration and compliance functions.

The successful candidate will assist with the day-to-day administration of trusts and their underlying entities, client onboarding, compliance reviews, regulatory reporting and transaction processing.

This role is suitable for someone with relevant experience in trust services, corporate services, compliance, legal, fund administration, banking or financial services who is looking to develop broader experience in the trust and fiduciary services industry.

Key Responsibilities

Trust Administration

• Support the day-to-day administration of trusts and their underlying companies or investment holding entities.

• Maintain complete and accurate trust, company and client records.

• Prepare draft trustee and directors’ resolutions, minutes, written consents and other routine administrative documents for review.

• Assist with trust distributions, settlements, payments, investments, asset transfers and other trust-related transactions.

• Ensure that the relevant approvals and supporting documents are obtained before transactions are processed.

• Assist with bank, brokerage and investment account opening and maintenance.

• Liaise with clients, banks, investment managers, corporate secretaries, accountants, lawyers and other professional service providers.

• Maintain trust administration calendars, including review dates, filing deadlines, fee dates and other key obligations.

• Monitor outstanding matters and follow up with the relevant parties to ensure timely completion.

• Assist with the preparation of trust asset summaries, client reports and information required for trust accounting.

Compliance

• Assist with client onboarding and the collection and review of Know Your Customer and Customer Due Diligence documentation.

• Conduct first-level sanctions, politically exposed person and adverse-media screening.

• Assist with source-of-wealth and source-of-funds reviews.

• Identify missing, expired or inconsistent information and follow up with clients or relevant parties.

• Support periodic client reviews and the updating of client risk assessments.

• Maintain accurate compliance records, registers, checklists and audit trails.

• Assist in reviewing transactions and activities against the client’s profile and the purpose of the trust.

• Escalate unusual transactions, compliance concerns and other potential red flags to senior management.

• Assist with updating compliance policies, procedures, manuals and internal controls.

• Support internal audits, regulatory inspections and remediation exercises.

• Assist with the preparation of management compliance reports and regulatory submissions.

Regulatory Reporting and General Support

• Assist with FATCA and CRS classification, documentation and reporting.

• Support the preparation of regulatory surveys, returns and information requests.

• Maintain regulatory reporting and compliance calendars.

• Prepare correspondence, checklists, trackers, spreadsheets and status reports.

• Support process-improvement initiatives within the trust administration and compliance functions.

• Perform other related duties assigned by the Head of Trust Administration.

Qualifications and Experience

• Diploma or degree in Law, Legal Studies, Finance, Accounting, Business Administration, Banking, Compliance or a related discipline.

• At least one to three years of relevant experience in a trust company, corporate services provider, fund administrator, family office, bank, law firm or financial institution.

• Experience in trust administration, KYC/CDD, corporate administration, transaction processing or regulatory compliance would be advantageous.

• Fresh graduates with relevant internships and strong administrative or compliance experience may also be considered.

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Skills and Competencies

• Strong attention to detail, organisation and time management.

• Good written and verbal communication skills.

• Able to manage multiple deadlines and follow up proactively on outstanding matters.

• Good analytical and problem-solving abilities, with appropriate escalation of issues.

• Able to handle confidential information and work independently in a small-team environment.

What We Offer

• Practical exposure to trust administration, fiduciary services and regulatory compliance.

• Opportunities to work with trusts, private trust companies, investment holding structures and other wealth-planning arrangements.

• Structured on-the-job training and professional development.

• Exposure to banks, lawyers, accountants, investment managers and other professional service providers.

• A supportive and collaborative working environment.

• Opportunities for career progression within the trust administration and compliance functions.

• Competitive salary and benefits package.