Warehouse & Admin Assistant

Job Responsibilities

• Receive goods, track deliveries, and liaise with suppliers and supply chain team.
• Provide support to the admin team and Assistant Production Manager/Production Manager.
• Assist in printing out orders for packers.
• Prepare delivery orders and arrange job deliveries.
• Compile the vendor invoices & accurately match it against corresponding delivery orders (DO) & purchase orders (PO).
• Generate sales invoice and key in vendor invoices into the system. • Prepare and assist in monthly stock takes.
• General administrative duties but not limited to data entry, filing only.
• Sorting, tidying of raw material, de-cartoning and arranging of ingredients.
• Check and verifies all goods/merchandises are received in good condition and quality, also ensuring that the quantity of goods/merchandises received are in accordance with PO, match unit price vs the specification accordance against the PO.
• Ensure that all goods/merchandises received or rejected goods/merchandises are properly documented and accounted for.
• Ensure daily posting of all invoices and store requisitions into the Purchasing System (SCM) System and submit to cost controller for verification.
• Account for any discrepancies in the physical inventories and advise in-charge of any material differences.
• Implement proper control in maintain security of all storage area
• Follow up on any outstanding orders for goods/merchandises that have not been received and follow the protocols of reporting outstanding orders.
• Co-ordinate closely with the central kitchen chefs and other departments regarding stock requirements.
• Any other ad-hoc duties as assigned by direct supervisor.

Job Requirements

• Candidate must possess at least a Certificate/NITEC/Higher-NITEC in administrative, logistics or supply chain management.
• Preferably at least 1 year of work experience in the Food Services, Manufacturing or related field.
• Able to handle physical work to carry loads up to 20kg.
• Willing to work in a central kitchen environment.
• Good command of written and oral communication skills.
• Possess initiative to understand work flows and processes in order to work efficiently and effectively.
• Ability to work as a group and individual with effective organizational and follow-up skills.
• Good interpersonal skills and able to interact with all levels, internally and externally in a professional and responsive manner.