Admin cum Accounts Assistant

Job Description: Admin cum Accounts Assistant

As an Admin cum Accounts Assistant, you will provide both administrative and accounting support to ensure the smooth day-to-day operations of the company. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Administrative Duties

• Handle general office administration and daily operational tasks.
• Manage incoming calls, emails, and correspondence.
• Maintain and organize filing systems and company records.
• Prepare documents, reports, letters, and meeting materials.
• Coordinate office supplies, equipment, and vendor arrangements.
• Schedule appointments, meetings, and travel arrangements when required.

Accounting Duties

• Process invoices, payments, and receipts accurately.
• Prepare and issue customer invoices.
• Record financial transactions and maintain accounting records.
• Assist with accounts payable and accounts receivable.
• Perform bank reconciliations and petty cash management.
• Support month-end closing and prepare basic financial reports.
• Assist with payroll and CPF/tax-related documentation (if applicable).
• Liaise with auditors, banks, suppliers, and customers on accounting matters.

General Requirements

• Diploma or equivalent qualification in Accounting, Business Administration, or a related field.
• Previous experience in administrative and accounting functions is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and accounting software.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Meticulous, responsible, and able to meet deadlines.
• Prepared shop drawings and as-built drawings using AutoCAD and assisted project teams with handover documentation.