Admin Executive (Vehicles)

Admin Executive (Vehicles)

Job Description:

We are seeking a detail-oriented Admin Executive to manage documentation and compliance for our lorry crane and trailer fleet. The role involves coordinating renewals, insurance, and document submissions to ensure smooth operations across job sites and internal departments.

Key Responsibilities:

• Renew LM/LG and order LG — Ensure timely renewal and ordering with suppliers to avoid operational delays.
• Manage insurance and VPC — Handle insurance coverage and vehicle parking certificate matters for lorry cranes and trailers.
• Prepare and submit documents — Draft and file required paperwork for job sites and internal departments.
• Maintain monthly lorry crane checklist — Keep compliance records updated to meet regulatory standards.
• Handle Jurong Island pass renewal — Process renewals for drivers and vehicles to ensure site access.
• Compile and organize fleet documents — Sort and store all lorry crane and trailer records for easy retrieval.
• Submit reports and forms — Use Microsoft Office, PDF, and Excel to prepare accurate submissions.

Qualifications Needed:

• Education background — Minimum Diploma or equivalent; higher qualifications in Business Administration, Logistics, or Construction Management are an advantage.
• Experience — At least 1–2 years of administrative experience, preferably in construction, transport, or fleet operations.
• Technical skills — Proficiency in Microsoft Office, Excel, and PDF handling; able to prepare accurate reports and submissions.
• Compliance knowledge — Familiarity with insurance, VPC, LM/LG renewals, and Jurong Island pass procedures is preferred.
• Organizational ability — Strong documentation, filing, and record-keeping skills.

Remuneration Details:

• Monthly Salary — $2,500 to $3,200 per month, offered within this range based on experience and qualifications
• Work Week — 5-days or 5.5-days
• Leave entitlement — Annual Leave 14 days + Casual Leave 9 days + Medical Leave 14 days