Administration Manager (Construction)

We are seeking an experienced Administration Manager to lead the full spectrum of administration functions supportingour construction and EPC operations in Singapore. The successful candidate willoversee office and project administration, facilities, foreign workforcesupport, document management, vendor coordination, budgeting, andadministrative operations while ensuring compliance with company policies andSingapore statutory requirements.

Key Responsibilities

• Lead and manage office and project administration to ensure efficient daily operations across corporate and project sites.
• Develop, implement and continuously improve administrative policies, SOPs, filing systems and document control procedures.
• Oversee records management, document retention, archiving and confidentiality in accordance with company and contractual requirements.
• Manage office facilities, workspace planning, office equipment, company assets, fleet, accommodation and transportation services.
• Coordinate foreign workforce administration, including onboarding, accommodation, transport, Work Permit, S Pass and Employment Pass documentation.
• Manage office procurement, vendor contracts, service providers, office supplies and administration budgets.
• Coordinate project administration, manpower logistics, meetings, reports and correspondence with project teams and stakeholders.
• Monitor administration KPIs, analyze operational performance, prepare management reports and recommend process improvements.
• Supervise Administration Executives, Coordinators, Receptionists, Office Assistants and Drivers, including work allocation, coaching and performance management.
• Liaise with Project, HR, Finance, Procurement & Clients to support project operations.

Requirements

• Bachelor's Degree in Business Administration, Management or a related discipline.
• Minimum 15 years of relevant administration experience, in Construction or EPC industry.
• Strong experience in office administration, project administration, facilities, fleet, document management and vendor management.
• Experience managing dormitories, employee transportation and accommodation.
• Experience managing foreign workforce administration and supporting relevant documentation.
• Experience with ERP, MIS or document management systems is an advantage.
• Strong experience and familiarity in using Citrix system pertaining to Project Management, Accounting Services such as Claims, Expense Reimbursement and Fund Application, Human Resource, Administrative service and IT services.
• Strong leadership, planning, communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Ability to work independently in a fast-paced project environment.