Administrative Accounts Executive

Job Overview

We are looking for a versatile and detail-oriented Administrative & Accounts Executive to join our team. In this role, you will handle day-to-day administrative operations and full-spectrum basic accounting. Because we operate in the construction sector, familiarity with progress claims, project variations, and tracking material/scaffolding rentals will give you a major advantage.

Key Responsibilities

Accounts Support:

• Manage accounts receivable (AR) and accounts payable (AP), including invoicing, data entry, and matching supplier delivery orders (DOs).

• Prepare and process progress claims and payment certificates for ongoing construction projects.

• Monitor cash flow, track outstanding customer payments, and perform regular debt collection.

• Assist in monthly bank reconciliations and prepare basic financial reports.

Administrative & Operations:

• Track and manage delivery orders, rental returns, and inventory records for scaffolding materials.

• Maintain accurate project documentation, worker records, and subcontractor files.

• Handle day-to-day office administration, including managing phone calls, sorting mail, and ordering office supplies.

• Liaise with project managers and site supervisors to ensure smooth administrative workflow.

Requirements

• Experience: Minimum 2 years of experience in an Admin + Accounts role. Experience in the construction or scaffolding industry is highly preferred.

• Education: Diploma or LCCI higher certificate in Accountancy, Business Administration, or a related field.

• Skills:

  • Proficient in accounting software (e.g., QuickBooks, Xero, MYOB) and MS Office (especially Excel).

  • Strong understanding of construction progress claims and retention sums.

• Attributes: Highly organized, able to multitask in a fast-paced environment, and possesses strong communication skills to coordinate with project sites and clients.