Assistant Document Controller

Job Scopes (Key Responsibilities):

1. Document Control (Multi-System Environment)

• Manage and control documents across:

• Prolog (Client / Consultant submissions)
• ProjectWise (Main contractor ↔ Subcontractor coordination)
• Internal Project Server (official records & site access)

• Ensure consistency of document revisions across all platforms

2. Submission Management (Prolog)

• Prepare, upload, and track submissions including:

• Shop drawings
• Method statements
• RFIs
• Material approvals

• Monitor submission status and ensure timely responses from consultants

• Maintain accurate submission registers and logs

3. Subcontractor Coordination (ProjectWise)

• Control document flow between subcontractors and main contractor

• Ensure compliance with:

• Naming conventions
• Document formats
• Workflow procedures

• Perform checks before submission to client via Prolog

4. Drawing & Revision Control

• Maintain control of:

• IFC drawings
• Shop drawings
• As-built drawings

• Ensure only latest approved drawings are issued for construction

• Prevent use of outdated or superseded documents on site

5. Filing, Archiving & Handover

• Maintain structured filing system

• Support compilation of:

• QA/QC documents
• O&M manuals
• Final handover documentation

• Ensure documents are audit-ready at all times

6. Reporting & Monitoring

• Generate weekly/monthly reports:

• Submission status
• Overdue items
• Approval timelines
• Highlight delays and coordinate follow-ups with relevant teams

Requirements: (Qualification & Experience):

• Only Singaporeans
• Diploma / Degree in Engineering, Business Administration, or equivalent
• Minimum 2–3 years in document control for construction/infrastructure projects
• Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred
• Hands-on experience with:
• Prolog
• ProjectWise

• Proficient in Microsoft Excel (trackers list)
• Familiar with engineering drawings and document workflows
• Strong attention to detail
• Ability to manage high-volume documents under tight deadlines
• Good coordination and communication skills
• Strong sense of accountability and ownership
• Familiarity with ISO 9001 documentation standards
• Experience in QA/QC documentation and audits