Document Controller

[Job ID: 1610519]

Job Summary:

Support regional project operations by managing documents, data, and reports to enhance decision-making and project performance.

Responsibilities:

• Collect and consolidate project data and documentation from construction sites across Asia, including quality, schedule, cost, change orders, manpower, safety, and environmental records.
• Ensure timely and accurate retrieval of project-related information to support management decision-making.
• Organise, maintain, and control project documents using MS Office and document management systems.
• Maintain a structured and accessible document repository for stakeholders.
• Manage Integrated Management System (IMS) documentation and support internal and external audits.
• Collaborate with safety and environmental teams to compile compliance-related data and ensure adherence to standards and regulations.
• Attend project meetings to gather updates on project status, safety, and environmental matters.
• Prepare meeting materials and ensure availability of relevant documents.
• Record, transcribe, and distribute accurate meeting minutes in a timely manner.
• Compile monthly reports on project performance, safety metrics, and environmental impact.
• Analyse data with the Project Control Manager to identify trends and improvement opportunities.
• Facilitate communication across project teams, management, and relevant stakeholders.
• Respond to queries and provide required project information promptly.
• Utilise MS Office tools (Excel, Word, PowerPoint) and data analysis tools to interpret and present data effectively.

Requirements:

• Bachelor’s degree in Management, Engineering, Business, or a related discipline.
• Minimum 3 years of relevant experience in project control or document control, with exposure to quality, safety, and environmental management.
• Proficiency in MS Office applications (Excel, Word, PowerPoint) with strong data organisation and documentation skills.
• Knowledge of Power BI is an added advantage.
• Strong typing, editing, and data management capabilities.
• Basic knowledge of labour and corporate law.

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EA Personnel Name: Zoe Lang Zhen Zhen

EA Personnel Registration Number: R23117353

EA License No.: 07C5771