HR & Admin Assistant

Key Responsibilities

Human Resource Functions

·       Maintain and update employee personnel records and HR databases.

·       Assist in foreigner workers or staff’s onboarding arrangements.

·       Coordinate employee training, orientation, and welfare activities.

·        Maintain proper filing and document control systems.

·       Prepare employment contracts, confirmation letters, and other HR correspondence.

·       Support payroll preparation, leave administration, attendance tracking, and overtime records.

·       Assist in work pass applications, renewals, cancellations, and related MOM submissions.

·       Assist in recruitment activities, including job postings, interview scheduling, etc when required.

·       Ensure compliance with company policies and Singapore employment regulations.

·       Other HR related duties assigned by HR manager or director.

Support in Administrative Functions(when required)

·       Manage office supplies, stationery, and general administrative requirements.

·       Coordinate company events, meetings, and staff communications.

·       Assist in managing company assets, accommodation records, and vehicle documentation where applicable.

·       Liaise with external vendors, government agencies, and service providers when needed.

·       Handle incoming correspondence, phone calls, and general office enquiries (when required)

Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related discipline.
• Minimum 1–3 years of HR and administrative experience.
• Familiar with Singapore Employment Act, MOM regulations, and work pass processes.
• Proficient in Microsoft Office applications(Excel, Word, Outlook).
• Good communication, interpersonal, and organizational skills.
• Able to handle confidential information with professionalism and integrity.