HR & Admin Executive

Responsibilities:

• Screen and categorise incoming resumes based on predefined criteria and maintain an organised candidate database

• Coordinate interview scheduling, candidate communications and recruitment follow-ups

• Maintain accurate records of candidate evaluations, interview notes and recruitment status

• Prepare and maintain employee documentation, onboarding records and staff files

• Update HR documentation to support management review

• Ensure employee and operational records are accurate, confidential and properly archived

• Compile and track outstanding follow-ups pertaining to banking or payment approvals

• Maintain structured digital and physical filing systems for employee, vendor and recruitment records

• Prepare operational trackers, summaries and reports to support decision-making

• Monitor workflow progress and ensure administrative tasks are completed in a timely manner

• Coordinate with internal stakeholders to collect information and maintain workflow continuity

• Identify gaps in documentation or processes and recommend improvements where appropriate

• Support ad-hoc operational, HR and administrative duties as assigned

or

• Diploma or Degree in Business Administration, Human Resources or related discipline

• 2–5 years experience in HR, operations or administrative coordination roles

• Strong organisational skills with high attention to detail and documentation discipline

• Proficiency in Microsoft Excel, Word and digital record management

• Ability to manage multiple tasks in a structured, deadline-driven environment

• High integrity and discretion when handling confidential information

• Independent, proactive working style with strong follow-through

• Good communication and coordination skills