Maintenance & Operations Executive

Maintenance & Logistics Assistant

Job Responsibilities

Maintenance Coordination

• Coordinate maintenance activities with internal technicians, vendors, and subcontractors to ensure machinery and equipment remain operational.
• Monitor and track preventive maintenance schedules for construction equipment, generators, excavators, vehicles, and other assets.
• Liaise with service providers on repairs, servicing, inspections, and equipment breakdowns.
• Maintain maintenance records, reports, and documentation in the ERP system.
• Monitor equipment readiness and provide regular updates to stakeholders on maintenance status.
• Assist in investigating equipment issues and coordinate corrective actions to minimize downtime.
• Ensure maintenance activities comply with workplace safety requirements and company procedures.
• Prepare weekly and monthly maintenance reports.

Logistics Coordination

• Coordinate transportation arrangements for workers, materials, equipment, and site resources.
• Liaise with transport providers, suppliers, dormitory operators, and project teams to support operational requirements.
• Monitor daily deployment of drivers and vehicles to ensure timely delivery and collection of materials and personnel.
• Verify purchase orders, delivery orders, and related documents for accuracy before collection or delivery.
• Assist in managing workers' transportation, accommodation logistics, and site mobilization arrangements.
• Respond to operational enquiries and coordinate with relevant parties to resolve logistics issues.
• Maintain accurate logistics records and documentation in the ERP system.
• Process timesheets, leave applications, and logistics-related administrative tasks.

General Administration

• Prepare reports, maintain records, and update operational databases.
• Support department initiatives and projects as assigned by management.
• Perform other ad-hoc duties related to maintenance, logistics, and operations support.
  
  
  Job Requirements
• Diploma, Higher NITEC, NITEC, or equivalent qualification in Mechanical Engineering, Logistics, Supply Chain, Facilities Management, or related disciplines.
• Minimum 1–3 years of experience in maintenance coordination, logistics coordination, fleet management, facilities management, or construction operations.
• Experience in the construction, marine, engineering, or industrial sector will be an advantage.
• Familiarity with construction equipment such as excavators, generators, heavy vehicles, or machinery is preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Experience using ERP systems will be an advantage.
• Good coordination, communication, and problem-solving skills.
• Able to work independently and manage multiple tasks in a fast-paced environment.
• Possess a Class 3 driving licence will be an advantage.
• Willing to travel between project sites, dormitories, and company premises when required.