Operational Administrative

Job Summary

Manage site operations, support project management activities, and oversee office administration to ensure timely project completion, regulatory compliance, and efficient organizational functioning.

Responsibilities

• Coordinate with site teams, contractors, and vendors to ensure timely completion of projects
• Monitor site activities, progress, and quality control to maintain project standards
• Conduct site inspections and audits to verify compliance with safety and regulatory requirements
• Manage site documentation, including permits, licenses, and certifications, to ensure regulatory adherence
• Liaise with local authorities and stakeholders to resolve site-related matters effectively
• Coordinate with logistics teams to schedule and track equipment and material deliveries
• Maintain site facilities and equipment to ensure operational readiness and safety
• Provide administrative support to project managers by scheduling meetings and preparing reports
• Coordinate project timelines, milestones, and deliverables to align with project goals
• Assist in project planning, budgeting, and resource allocation to optimize project execution
• Prepare and distribute project documentation, including proposals, contracts, and reports, to support project transparency
• Monitor project progress, identify risks, and implement mitigation strategies to ensure project success
• Facilitate communication among project stakeholders, including clients, contractors, and vendors, to maintain alignment
• Assist in project closure activities, including documenting lessons learned and conducting evaluations
• Manage office facilities by overseeing maintenance, utilities, and supplies to support daily operations
• Coordinate with vendors and service providers for office services such as cleaning and IT support to ensure smooth functioning
• Oversee office administration functions including HR, finance, and procurement to maintain organizational efficiency
• Prepare and distribute office reports, including financial and operational reports, to inform management decisions
• Ensure compliance with company policies, regulatory requirements, and labor laws to uphold organizational standards
• Manage office records, including documents, files, and archives, to maintain accurate information management
• Coordinate company events, meetings, and training programs to support employee engagement and development

Preferred competencies and qualifications

• Diploma or degree in business administration, management, or related field
• Experience in administrative support or related roles
• Proficiency in MS Office, Google Suite, or other productivity software
• Familiarity with project management tools such as Asana, Trello, or MS Project
• Ability to work independently and collaboratively within a team
• Strong communication, interpersonal, and problem-solving skills
• Strong organizational and time management skills