PA to Managing Director

Key Responsibilities:

1. Procurement

• Manage procurement of machinery, tools and equipment for the JTC factory lease extension

• Source and negotiate with suppliers to secure competitive pricing and quality

2. Implementation of Operational Application

• Coordinate with external IT vendors in the development and implementation of a mobile/web-based operational app for our fire protection system maintenance business
• Support process automation initiatives, gathering operational requirements, coordinating project timelines and ensuring the successful rollout of digital workflows

3. Cost Control

• Review and approve all purchases to ensure compliance with budget and company policies.
• Monitor and manage overall cost control and drive cost efficiency across company operations.

4. Insurance & Licensing Administration

• Oversee the administration of company insurance policies, including:
  ✅ Workmen compensation
  ✅ Public liability
  ✅ Contractors’ all-risk insurance
  ✅ Foreign workers’ medical claims
• Handle BCA yearly licensing renewals and ensure proper documentation of project track records and Certificates of Completion.

5. Banking and Finance

• Manage and reconcile the Managing Director’s monthly investment portfolio, ensuring accurate tracking and reporting.
• Conduct cash flow analysis and reconcile banking and loan statements.
• Monitor equity markets and provide timely price alerts to the Managing Director.
• Advise on interest rate trends and foreign currency exchange rate movements to support informed decision-making.

Requirements

• Degree in Business Administration or Finance
• Minimum 3 years of relevant administrative experience
• Strong organisational and multitasking skills
• Good communication and negotiation skills
• Proficient in Microsoft Office
• Ability to work independently