Project Coordinator

Project Admin / Project Support

Responsibilities

1. Project Planning & Scheduling

• Assist the Project Manager in planning project timelines, work schedules, and resource allocation.
• Prepare, monitor, and update project progress schedules using Excel, MS Project, or equivalent tools.
• Support in tracking milestones and ensuring adherence to project timelines.

2. Site Coordination

• Coordinate day-to-day site activities with subcontractors, suppliers, and workers.
• Ensure smooth workflow, timely material delivery, and compliance with work schedules.
• Attend site meetings, record minutes, and prepare progress and coordination reports.

3. Client & Stakeholder Communication

• Act as a liaison between clients, consultants, designers, and internal project teams.
• Communicate client requirements clearly to site personnel and ensure timely updates and follow-ups.

4. Procurement & Material Handling

• Source, evaluate, and order materials based on project needs.
• Track material deliveries and verify site quantities.
• Liaise with suppliers and vendors for quotations, specifications, and delivery schedules.

5. Documentation & Reporting

• Prepare work progress reports, variation orders (VO), and other documentation for project claims.
• Assist in submission of drawings, material samples, and approvals to consultants or relevant authorities.
• Maintain proper documentation and filing of all project-related records.

6. Compliance & Safety

• Monitor workplace safety practices and ensure compliance with Singapore’s workplace safety regulations.
• Coordinate permit applications and submissions to authorities (e.g. HDB, BCA, NEA) as required.

7. Additional Duties

• Conduct quality checks and inspections at various project stages.
• Assist in cost estimation, budgeting, and procurement tracking.
• Follow up on defects rectification and handover documentation.
• Prepare and handle CAD drawings when required.
• Perform any other ad hoc duties as assigned by the Project Manager or Management to support project execution and operational needs.