Project Document Controller/Project Administrator

Job Responsibilities:

Document Control & System Management

• Manageand maintain project document control systems (e.g. OneDrive, SharePoint,Aconex)
• Ensureproper filing, version control, and accessibility of all project documents
• MaintainDocument Register, Drawing Register, and Material Register
• Trackdocument submissions, approvals, and revisions

Project Administration & Coordination

• Supportproject teams in submission tracking, documentation, and reporting
• Coordinatebetween HQ, site teams, consultants, and subcontractors
• Monitordeadlines and follow up on outstanding submissions
• Prepareand maintain project reports, logs, and records

Quality & Compliance

• Ensurecompliance with company SOPs and project requirements
• Conductregular checks to ensure document accuracy and completeness
• Supportaudits and ensure proper documentation records

System Support & Continuous Improvement

• Manageuser access and permissions for document systems (e.g. OneDrive)
• Providesupport and guidance to site staff on document processes
• Identifyopportunities to improve document workflows and efficiency

Reporting & Data Support (Value-Add)

• Generatereports and dashboards on document status and project progress
• Supportdata analysis and reporting using tools such as Excel / Power BI
• Assistmanagement with data-driven insights and tracking

Requirements

• Diploma/ Degree in Engineering, Construction Management, or related field
• Minimum3–6 years of experience in construction document control or projectadministration
• Familiarwith document management systems (e.g. SharePoint, Aconex, ACC, OneDrive)
• Strong knowledge of document control processes,version control, and submissions