PROJECT EXECUTIVE/COORDINATOR

The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Executive (PE) & Project HOD or Director.

· Attend client meetings and assist with determination of project requirements

· Assist the PE in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules

· Prepare project organization and communication charts

· Chair site meetings and distribute minutes to all project team members

· Track the progress and quality of work being performed by design disciplines/trades

· Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures

· Effectively and accurately communicate relevant project information to the client and project team

· Ensure clients’ needs are met in a timely and cost effective manner

· Review field inspection reports from Consultants throughout the lifecycle of the project

· Issue Contracts, Letters of Intent, Purchase Orders, etc.

· Maintain Contract Execution Tracking Log

· Assist the PE in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval

· Track & manage contemplated change notices and change orders in the database

· Prepare substantial completion certificates and ensure all required project close out documents are obtained

· Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others

· Keep the Project Executive (PE) and others informed about project status and issues that may impact client relations

QUALIFICATIONS

· Diploma in Architectural Sciences, Civil Engineering or Project/Construction Management

· 3-5 years of experience supporting Project Executives in the delivery of development projects

· Knowledge of the building development/redevelopment industry

· Familiarity with construction methods and the building codes

· Effective communication skills including verbal, written and presentation skills

· Proven ability to work effectively both independently and in a team based environment

· Demonstrated willingness to be flexible and adaptable to changing priorities

· Strong multi-tasking and organizational skills