Purchasing Executive

Company Overview

The IAQ Group is a Malaysia-based Total Facilities Solutions Provider with over 23 years of technical excellence in Hi-Tech facilities solutions, operating across 7 countries through various service models.

Job Summary

Manage end-to-end purchasing processes to ensure timely delivery and quality of materials, liaising with suppliers and internal teams to optimize procurement operations and support project requirements.

Responsibilities

• Liaise with internal departments to coordinate timely delivery of materials and equipment to meet site schedules
• Interact with suppliers to resolve quality issues, participate in material review sessions, and manage return-to-vendor processes
• Manage the full purchasing cycle including sourcing, requesting quotations, issuing purchase orders, shipping coordination, and delivery follow-up
• Prepare and issue Purchase Orders ensuring accuracy and timely execution to meet project timelines
• Address supplier capacity and material issues that may impact supply continuity
• Collaborate with vendors to schedule delivery and equipment pick-up efficiently
• Coordinate with vendors, forwarders, warehouses, and requestors to ensure smooth shipment flow at optimal costs
• Propose and implement improvements to purchasing and planning procedures to enhance operational efficiency
• Conduct annual supplier evaluations and identify new suppliers when current vendors are non-competitive or delisted
• Review and analyze purchase requisitions to confirm compliance with procedures before processing Purchase Orders
• Establish and maintain strong supplier relationships to negotiate favorable terms and pricing
• Monitor supplier performance on delivery timeliness, quality standards, and cost-effectiveness
• Source, negotiate, and purchase supplies and materials aligned with project requirements
• Maintain and update procurement databases accurately
• Collaborate with Finance to resolve invoice discrepancies and verify shipment and purchase order accuracy
• Control pricing and negotiate contract terms with vendors to optimize procurement costs

Required competencies and certifications

• Proficient in Microsoft Office, especially Excel, to manage procurement data and reporting
• Diploma/Advanced/Higher/Graduate Diploma in any field
• Minimum 3 years of relevant work experience in procurement or related functions

Preferred competencies and qualifications

• Strong interpersonal, communication, and negotiation skills applied to supplier and internal stakeholder interactions
• Meticulous and well-organized with strong attention to detail and accuracy in procurement documentation
• Ability to work independently and as a team player under pressure with a strong sense of urgency and responsibility
• Demonstrates integrity and commitment to customer satisfaction
• Self-driven with a strong work ethic and collaborative mindset