Quantity Surveyor

Job Summary

The Quantity Surveyor is responsible for managing project costs, preparing quotations, handling tender submissions, tracking variations, and supporting project teams with cost control from tender stage to project completion. The role requires strong measurement, pricing, documentation, and follow-up skills to ensure that project costs, claims, and contractual matters are properly managed.

The Quantity Surveyor will work closely with the management, project managers, clients, main contractors, consultants, suppliers, and subcontractors.

Key Responsibilities

1. Tender and Quotation Preparation

• Study tender documents, drawings, specifications, and scope of works.
• Prepare quantity take-offs, cost estimates, quotations, and tender submissions.
• Source prices from suppliers and subcontractors where required.
• Analyse material, labour, transport, equipment, subcontractor, and overhead costs.
• Prepare pricing breakdowns, schedules of rates, and supporting documents.
• Assist in tender clarifications, tender interviews, and post-tender negotiations.

2. Measurement and Costing

• Carry out measurement from drawings, shop drawings, sketches, and site information.
• Prepare Bills of Quantities, cost summaries, and itemised breakdowns.
• Check quantities against drawings, site conditions, and actual work requirements.
• Identify missing scope, unclear details, discrepancies, and potential cost risks.
• Maintain proper records of measured quantities and pricing assumptions.

3. Variation and Claims Management

• Identify variation works arising from design changes, site instructions, additional works, omissions, or changes in site conditions.
• Prepare variation claims with proper breakdowns, supporting documents, photos, drawings, site records, and correspondence.
• Follow up with clients, main contractors, consultants, and project teams on variation approval.
• Track submitted, approved, rejected, and pending variation claims.
• Assist in negotiation and finalisation of variation orders.

4. Project Cost Control

• Monitor project budgets, committed costs, purchases, subcontractor costs, and actual expenses.
• Compare tender budget against actual project cost.
• Highlight cost overruns, underpriced items, missing scope, and potential losses.
• Work with project teams to control material wastage, abortive work, and unnecessary expenditure.
• Prepare cost reports and margin updates for management review.

5. Progress Claims and Payments

• Prepare monthly progress claims and payment applications.
• Verify work done on site together with the project team.
• Prepare supporting documents for claims, including progress photos, inspection records, delivery orders, and work completion records.
• Follow up on claim certification, payment responses, and outstanding payments.
• Check subcontractor and supplier claims against actual work done and agreed rates.

6. Procurement and Subcontractor Support

• Assist in sourcing quotations from suppliers and subcontractors.
• Prepare comparison tables for materials, subcontract works, and services.
• Review subcontractor quotations for scope completeness, exclusions, and price reasonableness.
• Assist in issuing purchase recommendations or subcontract award recommendations.
• Support the project team in controlling procurement costs.

7. Contract and Documentation

• Review contract documents, tender conditions, scope of work, payment terms, and contractual obligations.
• Maintain proper records of quotations, contracts, purchase orders, variation claims, site instructions, correspondence, and payment documents.
• Assist in preparing contractual notices, cost-related letters, and supporting documents.
• Ensure commercial records are properly filed and updated for future reference.

8. Final Account and Project Close-Out

• Prepare and negotiate final accounts with clients, main contractors, and subcontractors.
• Ensure all variation claims, back charges, deductions, and outstanding payments are properly settled.
• Compile project cost information for final review.
• Support management in project margin analysis and lessons learnt.

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