Senior Executive / Assistant Manager, Engineering & Facilities Management

We are seeking an Senior Executive / Assistant Manager, Engineering & Facilities Management to support the operations across the organisation. This role is responsible for the day-to-day upkeep of building infrastructure, ensuring the operational reliability of building services and M&E systems, as well as coordinating with external vendors, managing projects, and overseeing safety compliance activities.

You will play a key role in maintaining safe, efficient, and well-managed facilities while supporting improvement initiatives, cost control, and service excellence.

Engineering & Facilities Operations & Maintenance (Hard & Soft Services)

• Oversee daily facilities operations across office spaces, common areas, and building infrastructure.
• Plan and manage preventive and corrective maintenance programmes for Building and Mechanical & Electrical (M&E) systems, including but not limited to, HVAC, Electrical, Plumbing & Sanitary, Fire Protection systems, and Lifts & Escalators.
• Coordinate and monitor soft services (cleaning, pest control, landscaping, waste management, security) to ensure consistent service standards.
• Conduct regular inspections to identify defects, safety risks, and maintenance gaps, and ensure timely rectification.
• Respond promptly to facilities-related issues, service requests, and stakeholder feedback.

Vendor & Contract Management

• Manage and coordinate service providers and contractors for Engineering & Facilities services.
• Ensure vendors meet Service Level Agreements (SLAs) and contractual obligations.
• Support tender processes, including preparation of technical specifications, evaluation of proposals, and contract negotiations.
• Monitor vendor performance, conduct periodic reviews, and address service gaps or non-compliance.

Project Management

• Support the planning and execution of Engineering & Facilities-related projects, including A&A works, fit-outs, equipment upgrades, and space optimisation initiatives.
• Coordinate with internal stakeholders, consultants, and contractors to deliver projects on time, within budget, and in compliance with regulatory requirements.
• Prepare project documentation, including proposals, cost estimates, and progress reports.

Compliance & Safety

• Ensure operations comply with relevant regulations, building codes, and health, safety, and environmental standards.
• Conduct safety inspections and support fire drills and emergency preparedness activities.
• Maintain accurate records of maintenance activities, licenses, permits, and inspection reports.
• Promote best practices in facilities management, safety, and operational excellence.

Budgeting & Cost Control

• Support budget planning and monitoring.
• Identify opportunities for cost optimisation and operational efficiency improvements.
• Process invoices and manage procurement activities in accordance with company policies.

Administrative Support

Maintain records of assets, m

• aintenance history, and service activities.
• Prepare regular reports on equipment performance, incidents, and maintenance outcomes.
• Provide general administrative support.
• Undertake ad hoc duties as assigned from time to time.

Requirements

• Diploma or Degree in Building Services, Engineering (Electrical/Mechanical/Structural), Facilities Management, or a related field with minimum 3 - 5 years for Senior Executive, or 6 years and above for Assistant Manager of relevant work experience in Building & Facilities Management.
• Candidates with professional certifications such as GMAP, FSM, WEMP and/or LEW (Grade 7 or higher) will be an added advantage.
• Strong technical knowledge of M&E systems, including HVAC, Electrical, Plumbing & Sanitary, Fire Protection systems, and Lifts & Escalators.
• Strong knowledge of statutory building requirements, safety procedures and regulations and risk management.
• Resourceful and technically competent in identifying and implementing effective solutions.
• Strong communication and interpersonal skills to work effectively with stakeholders and contractors.
• Willingness to perform hands-on tasks when necessary to ensure business operational readiness.
• Ability to work independently and collaboratively within the team.
• Flexibility to work on weekends in exigencies of service.