Senior Office Administrator (Base: Singapore)

Job Responsibilities:

• Provides office administrative support; such as screening in-coming calls, front desk duties, handles and distributes incoming mails and invoices, liaise with Courier despatch Services and office service providers;
• Ensure the smooth running of the day-to-day office operations;
• Manage booking of meeting rooms and zoom ID requests;
• Handles Office administration requests; such as liaising with Site IT for general office IT issues, stationary replenishment & procurement, manage & purchase pantry supplies;
• Assist in new hire on-boarding such as preparing the workstation, printing of name cards, liaise with Site IT for computer & telephone set-up;
• Assist in coordinating office events and managing the office & facilities maintenance;
• Assist in Travel Management; working with in-house Travel Desk and external travel agencies & airlines on administrative matters such as handling invoices and contract renewals;
• Co-ordinate & liaise with contracted Telcos on lines & devices application & renewals;
• In-charge of office pantry management such as routine ordering & replenishment of supplies.
• Any other ad hoc duties assigned from time to time.

Job Requirements:

• Minimum Diploma holders in any discipline.
• Must have at least 5 years of office management & administrative experience, preferably with front office experience.
• Diligent, systematic and organized, independent and self-driven, with good communication & interpersonal skill.
• Proficient in Microsoft Office applications, including Word, Excel and Powerpoint.
• A team player with high level of Integrity, responsibility and trustworthiness.
• A can-do & positive attitude, contributing to a positive office culture.

Other Information:

• Permanent position
• 5 days work week
• Location: Raffles Place
• AWS + VB