Provides office administrative support; such as screening in-coming calls, front desk duties, handles and distributes incoming mails and invoices, liaise with Courier despatch Services and office service providers;
Ensure the smooth running of the day-to-day office operations;
Manage booking of meeting rooms and zoom ID requests;
Handles Office administration requests; such as liaising with Site IT for general office IT issues, stationary replenishment & procurement, manage & purchase pantry supplies;
Assist in new hire on-boarding such as preparing the workstation, printing of name cards, liaise with Site IT for computer & telephone set-up;
Assist in coordinating office events and managing the office & facilities maintenance;
Assist in Travel Management; working with in-house Travel Desk and external travel agencies & airlines on administrative matters such as handling invoices and contract renewals;
Co-ordinate & liaise with contracted Telcos on lines & devices application & renewals;
In-charge of office pantry management such as routine ordering & replenishment of supplies.
Any other ad hoc duties assigned from time to time.
Job Requirements:
Minimum Diploma holders in any discipline.
Must have at least 5 years of office management & administrative experience, preferably with front office experience.
Diligent, systematic and organized, independent and self-driven, with good communication & interpersonal skill.
Proficient in Microsoft Office applications, including Word, Excel and Powerpoint.
A team player with high level of Integrity, responsibility and trustworthiness.
A can-do & positive attitude, contributing to a positive office culture.
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