Senior Tendering Specialist

Job Description:

1.    Procurement (Tenders)

-        Tender Procurement Strategy: Collaborate with project managers and engineers to understand technical specifications and develop fit-for-purpose tendering procurement strategies for materials, subcontracts, and services.

-        Documentation: Prepare, issue, and manage clear and comprehensive Request for Tenders/Proposals (RFT/RFP), including technical scopes, commercial terms, and evaluation criteria.

-        Supplier/ Sub-contractor Tender Evaluation: Lead the technical and commercial evaluation of Supplier / Sub-contractors’ proposals. Conduct thorough analysis of proposals to ensure compliance, competitiveness, and risk mitigation.

-        Negotiation: Lead price and/or contract negotiations with preferred tenderers to secure optimal terms and conditions regarding price, delivery schedules, payment terms, and warranties.

-        Contract Award: Prepare award recommendations, facilitate the approval process, and draft purchase orders or contracts for award.

2.      Tendering Works

-        Opportunity management: Identify and manage new opportunities through multiple sources (Business Development and Operations inputs, own research, etc.). Preparation and submission of pre-qualification documents and NDAs.

-        Tender Preparation: Review tender instructions and scope. Prepare, compile and manage technical and commercial tender deliverables for submission to Client in compliance with tender requirements/ instructions. Inter-department (Operations, Finance, Legal, etc.) cooperation and communication are required to gather information and clarify details. Presentation on tender and respective deliverables to Management may be required.

-        Tender Submission: Manage multiple tender deadlines. Assist in tender submission (via various online portals or hardcopy submission).

-        Post-Tender: Actively track and seek updates from Client on status of submitted tenders. Manage and prepare responses for post-tender clarifications.

-        Award: Prepare handover documents to Operations and Commercial team. Provide post-tender support to Operations and Commercial teams during initial project phase.

3.      Supplier Relationship Management

-        Market Research: Continuously scan the market to identify new, innovative, or alternative suppliers to enhance competition and mitigate supply chain risks.

-        Vetting & Onboarding: Manage the supplier pre-qualification process, ensuring potential suppliers meet the company’s financial, technical, and HSE (Health, Safety, Environment) standards before being added to the approved supplier/ vendor list.

-        Performance Management: Monitor and evaluate supplier performance through KPIs (Quality, Delivery, Cost). Address non-performance issues and work with strategic suppliers on continuous improvement plans.

-        Database Management: Maintain an accurate and up-to-date supplier and Company’s database, ensuring all documentation (certifications, insurances, contracts) are current.

4.      Compliance & Reporting

-        Policy Adherence: Ensure all tendering activities strictly adhere to internal procurement policies, corporate governance, and relevant legal regulations.

-        Document Control: Maintain a transparent and auditable trail of all tendering and sourcing activities, communications, and decisions.

-        Reporting: Generate regular reports on tender pipeline, savings achieved, supplier performance, and procurement metrics for management review.