Production Administrator

Company: Confidential (Oil & Gas Equipment Manufacturing)
Location: Tuas, Singapore
Employment Type: Full-Time, Permanent

Job Description

We are seeking a meticulous and organised Production Administrator to support the Production Department of an established oil & gas equipment manufacturer. This role involves logistics coordination, purchase order administration, and general production support, working closely with the Production Manager and cross-functional teams.

Key Responsibilities

• Coordinate collection of completed jobs and generate packing lists, delivery orders, commercial invoices, and bundle details
• Issue arrival notice notifications to Production, Supply Chain, Sales, and Account departments
• Verify delivery orders and perform receiving entries into the VM system
• Follow up with forwarders on pending collections and incoming deliveries, liaising on customs clearance
• Raise purchase orders for direct materials (Screen division) and indirect materials (crating, consumables, calibration, etc.)
• Identify and evaluate new suppliers/sub-contractors based on capability, competency, and pricing
• Monitor supplier delivery performance and ensure PO/DO matching for the Account department
• Arrange and coordinate daily truck transportation, including driver scheduling
• Handle general administrative duties including incoming calls, visitor reception, and courier arrangements
• Support company-wide initiatives such as Total Quality Management and Lean Manufacturing

Requirements

• Diploma/Degree/Professional Certificate/NITEC in any discipline
• 1–2 years of experience in logistics, administration, or production support; background in oil & gas manufacturing preferred
• Proficient in MS Office, particularly Excel
• Good English communication skills, written and verbal
• Meticulous, organised, and able to manage multiple priorities

Working Hours: Monday – Friday, 8.30am – 5.45pm
Annual Leave: 14 days, +1 day per completed year of service
Salary: Commensurate with experience
Benefits: Transport allowance provided

We regret that only shortlisted candidates will be notified.

Recruit Express Services Pte Ltd
EA Licence No.: 13C6614
EA Personnel: Liz Ooi Li Chen
EA Registration No.: R1104561