Sales Admin cum Operation Coordinator - Ubi

📍 Location: Ubi, Singapore (5-Day Work Week)

💰 Salary: S$2,800 – S$3,300 (Depending on Experience)

🎁 Benefits
✔ 13th Month (AWS)
✔ Variable Performance Bonus
✔ Monday – Friday | 9:00am – 6:00pm
✔ Stable & Established Consumer Products Company
✔ Friendly Working Environment
✔ Career Growth Opportunities

About the Role

Join an established company in the consumer products industry as a Sales Admin cum Operation Coordinator.

This is an office-based role where you will work closely with the Sales, Warehouse and Logistics teams to ensure smooth order processing, inventory accuracy and timely deliveries.

If you enjoy coordinating operations, solving problems and keeping things organised, we'd love to hear from you!

Key Responsibilities

Sales Administration

• Process Sales Orders (SO), Purchase Orders (PO) and Delivery Orders (DO)

• Verify order details, pricing and product availability

• Prepare quotations, invoices and other sales documents

• Coordinate with the Sales team on customer requirements and delivery schedules

Warehouse & Inventory Coordination

• Coordinate incoming goods and inventory receiving

• Maintain accurate inventory records

• Perform stock verification and inventory checks when required

• Coordinate urgent retailer collection orders with the warehouse team

Delivery & Logistics Coordination

• Arrange local deliveries and export shipments

• Liaise with customers, transport providers and warehouse personnel

• Monitor delivery schedules and ensure timely order fulfilment

• Prepare shipping and delivery documentation

Administration

• Prepare monthly sales reports

• Maintain proper documentation and filing

• Perform general administrative and ad-hoc duties

Requirements

Minimum GCE 'O' Level, NITEC, Diploma or equivalent

1–3 years of experience in:

• Sales Administration

• Customer Service

• Logistics Coordination

• Warehouse Administration

Experience processing:

• Sales Orders (SO)

• Purchase Orders (PO)

• Delivery Orders (DO)

Experience in consumer products, trading or distribution is an advantage

Proficient in Microsoft Excel, Word and Outlook

Good communication and coordination skills

Organised, responsible and able to multitask in a fast-paced environment

Comfortable working closely with Sales and Warehouse teams

Why Join Us?

⭐ Stable Monday to Friday work schedule

⭐ AWS + Variable Bonus

⭐ Gain exposure to Sales, Logistics and Warehouse Operations

⭐ Supportive team environment

⭐ Long-term career development opportunities

📩 Interested? Apply now!

We regret that only shortlisted candidates will be notified.