Administrator (West / Salary up to $3,500) - Get Hired Fast

[Order ID: 610985]

Working hours: Mon-Fri 8.30am - 5pm

Responsibilities

Basic Function

The Administrator performs office tasks associated with logistical (personnel) and administrative support for Directors and Administrative Manager.

Primary Duties and Responsibilities

Operations / Project Management Support

• Assist the Operations Administrator as needed.
• Liaise with other Regional Business Units (RBU) for travel and accommodation requirements for Directors and other staff.
• Apply/Obtain all necessary Visas for staff personnel as necessary.
• Tracking Directors personnel movements. Flight reservation or vacation schedules.
• Assisting in Purchase order and invoicing for office.
• Arrange flights, accommodation and transportation for directors and business trip for personnel.
• Liaise with logistics (equipment) coordinator related to general operations whenever necessary.
• Application of Foreign worker employment passes. Make sure passes are valid within the employment period.
• Processing of quotations from Suppliers.

Financial

• Checking travel, hotel agency and suppliers’ invoices.
• Arranging Purchase Orders for all hotels, and travel & transportation.
• Issue Purchase Orders and Material Requisition for approved supplier quotations on behalf of Directors and Administrative Manager

Administration

• Update/Maintain Executive Admin. records.
• Collect and check all staffs work records and prepare monthly summary report.
• Prepare contracts with freelance divers & technicians.

Specific Additional Duties

• Actively participate in adherence to and improvement of the Company’s Business Management System on QHSE related issues.
• Be responsible for any other such tasks and duties as shall be assigned.
• Answer incoming phone calls, taking messages, etc.
• Dispatch outbound documents, preparing airway bill and proforma invoices.
• Reception work, receiving, recording and distributing invoices for Directors.

Principal Working Relationships

• Work with Directors and Managers to effectively administer office operations.
• Process approval for supplier invoices.

Requirements

• Candidate must have Minimum At least 3 years’ experience in similar work functions
• Candidate with Knowledge of Quality, Health, Safety, and Environmental Management Systems.
• Candidate must be Meticulous and attention to details

To Apply, please kindly email your updated resume to cv_ray(a)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

EA Personnel Name: Ray Loh Run Ting

EA Personnel Reg. no.: R1550214

EA License no.: 07C5771