Examination Executive - JL18

Examination Operations Management

• Manage confidential student and examination data in our student and learning management systems.

• Pre-assessment (Quizzes, Class Tests and Exams)

Carry out administrative tasks to prepare for assessment (Quizzes, Class Tests and Exams) in face-to-face examination setting which includes: 

• Liaise with Lecturers and Module Leaders for pre moderation of examination question paper 

• Resource planning including booking of exam venue and invigilator deployment 

• Updating examination schedule accurately 

• Preparing quizzes, class tests and exams materials for Assessment/ Examination Day held in campus/ online 

• Briefing invigilators as needed to ensure smooth running of the assessment/ Examination 

Actual Day operations

• Manage face-to-face/ online examination and quizzes, / class test held in Campus  

• Ensure the smooth running of the examinations 

• Work with invigilators to ensure that exam procedures are adhered to 

• Handle academic misconduct cases and any issues on day of examinations 

Post-assessment (Quizzes, Class Tests and Exams)

• Carry out administrative tasks for post assessment process for face-to-face assessments, which include:

• Ensuring that the markers adhere closely to the marking of scripts timelines  

• Preparing and liaising with academic faculty member for post moderation 

• Updating graduating status of students at Examination and Awards Board and in the Student Management System 

Prepare and Manage University Examination Board

• Liaise with University Partners for pre and post moderation work 

• Carry out administrative tasks to prepare for the Board meeting 

Administrative work

• Process exam-related procurement/finance matters promptly according to timelines

New programme exam operations

• Attend programme briefings, obtain required information and plan for the 1st assessment / exams 

• Liaise with internal and external stakeholders to work out assessment processes and processing timelines  

• Draft assessment / exam work process for the new programme 

Internal and External Stakeholder management

• Work with School (Operations and Academics) on related examination operations 

• Liaise and coordinate with outsourced business partner on the monitoring and tracking of work processes 

• Manage the assignment and deployment of invigilators for online and onsite campus exams 

Others

• Any other duties as required by the Reporting Officer from time to time. 

Job Requirements

- Bachelor's Degree in any discipline.

- Excellent organizational, coordination, and multitasking skills.

- Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.

- Willing to work an additional 1–2 hours beyond official working hours when required during weekday evenings and Saturdays to support examination activities. Time off will be provided in accordance with company policy.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213