Operations Executive (Data Governance)

Job description

At Nord Anglia Education we are committed to providing a world class,safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10years.

Dover Court International School is a private international school inSingapore with British heritage. It serves nearly 2,000 students aged 3 to 18 on a green 12-acre campus, offering inclusive education tailored to diverse learners through its unique Pathway programme. Dover Court International School fosters an inclusive community delivering tailored education to support and challenge a diverse student body, ensuring excellent learning outcomes.

The Operations Executive role serves as a key administrative, documentation, and systems support function within the Operations Department. This role is responsible for maintaining, organising, and updating essential operational records, including drawings, tender documents, contracts, SOPs, trackers, registers, reports, and other documents required to support the department's daily operations and governance.

The role will also support the department’s digitalisation and sustainability efforts, including the development and implementation of the Integrated Workplace Management System (IWMS), as well as future initiatives in sustainability, automation, data management, and process improvement.

The Operations Executive shall provide reasonable administrative support to procurement, health and safety compliance (Sphera), and other operational functions where such support aligns with the needs of the Operations Department.

Key Responsibilities:

• Maintain, organize, and administer all Operations Department records, including but not limited to drawings, contracts, tender documents, SOPs, permits, licenses, compliance records, reports, trackers and operational documentation.

• Ensure that all Operations Department documentation is maintained in an accurate, current, auditable and readily retrievable manner, in both electronic and physical formats where required.

• Support the implementation, administration and continuous improvement of the School's Integrated Workplace Management System (IWMS), including document management, workflow administration, data governance, process mapping, testing, and user support.

• Support the School's sustainability initiatives through data collection, reporting, benchmarking, documentation management, and participation in sustainability-related projects and programmes.

• Maintain departmental trackers, registers, dashboards, project records, action logs, and operational reports to support governance, compliance and decision-making.

• Provide administrative and documentation support to the Deputy Head of Operations in relation to Health and Safety matters, including risk registers, Sphera administration, contractor compliance records, audit records, training records, incident documentation, statutory documentation and compliance tracking.

• Coordinate the preparation of reports, presentations, meeting papers, meeting minutes, and operational documentation required by the Operations Department.

• Work closely with the Deputy Head of Operations and Facilities Manager to identify opportunities to improve departmental efficiency through digitalization, automation, technology-enabled solutions, and continuous improvement initiatives.

• Support departmental projects, audits, inspections, compliance reviews, and operational initiatives as assigned by the Director of Operations or Deputy Head of Operations.

• Provide cross-functional administrative support to procurement where reasonably required to ensure business continuity and departmental effectiveness.

• Undertake any other duties reasonably assigned by the School in support of the Operations Department.

Other Requirements

• Contribute positively to the morale and community spirit in the school.

• Work effectively in different teams.

• Assist in whole school marketing initiatives and contribute to the growth of the school.

• Always operate within the stated policies and practices of the school.

• Maintain an up-to-date knowledge and understanding of curriculum and innovative pedagogy.

• Take responsibility for own professional learning and development.

• Meet responsibilities regarding safeguarding; health and safety, equal opportunities and other relevant legislation and conform to professional and ethical requirements.

• Any other appropriate duties as allocated by members of the Principal.

We welcome applications from suitable qualified persons from all diverse backgrounds

Please note that only shortlisted candidates will be contacted.