BILLING CUM COMMERCIAL ENGINEER

Job Description

Prepare statements with full details on the actual work carried out for presentation to Owners and to resolve or clarify any dispute

Source for competitive sub-contractors / vendors in order to submit realistic quotations promptly

Finalise additional cost with subcontractors

Understand the work specification and quotations in order to raise variations to the work which have to be brought to the immediate attention of the attending Superintendent

Prepare bills intelligently in accordance with the work specification and quotations with minimum guidance

Negotiate bill independently and amicably with Subcontractors as per limit set by Commercial Managers

Perform commercial duties (costing and sales) for maintenance works involving clients’ vessels and assets

       Prepare accurate, realistic and timely quotations & costing for enquires/job requests from clients

Prepare accurate, complete and detailed invoicing

Initiate sales transfer to main yards upon receipt of payment notification from customers

Source and negotiate competitive quotation for specialist jobs and complex works.

Liaise job quotation between owner’s rep and yard personnel

Collect and store commercial information from various sources, responsible for compiling reports

and presentations as required; prepare, maintain and update clients’ files; and assist in

collecting and analyzing commercial information.

Prepare and consolidate contract documentation for contract signing, performs checks on the

contract documentation and handles disputed views in contract variation, when required.

Coordinate with relevant departments and tracks project milestone for timely issuance of

work completion certificate for invoicing purposes.

Handle billing and invoicing based on the contracted payment terms

Liaise with estimation team members on the project costings

Follow up on payment collection

Liaise with customers and legal on complicated payment terms, including reporting to

management on issues that would considerably affect the cost and delivery of the project.

Collate and manage customers feedback by trending and tracking the returned rate of

completed customer feedback forms from customers for further improvement

Build and maintain strong relationships with clients, stakeholders, and internal teams

Ensure clear communication of project requirements, timelines, and costs

Any other ad hoc duties