Project Coordinator

Job Summary

The Project Coordinator is responsible for providing administrative and coordination support to ensure the smooth execution of projects and customer orders. The role involves preparing and maintaining project documentation, coordinating with customers and suppliers, monitoring project progress, and supporting after-sales service activities. The Project Coordinator will work closely with the sales, technical, and operations teams to facilitate effective communication and timely completion of project-related tasks.

Key Responsibilities

Project Coordination & Administration

·        Assist in the preparation, submission, and maintenance of project-related documents and records.

·        Monitor project schedules and follow up on outstanding matters with customers, suppliers, and internal departments.

·        Coordinate deliveries, project updates, and related administrative activities.

·        Maintain organized project files and documentation.

Customer & Supplier Support

·        Liaise with customers and suppliers regarding order status, delivery schedules, and project updates.

·        Follow up on quotations, purchase orders, delivery schedules, and related documentation.

·        Coordinate with overseas suppliers, including China-based suppliers, on project-related matters.

Sales & Service Support

·        Support the sales team with order processing and project administration.

·        Arrange service appointments and follow up on after-sales support activities when required.

General Administrative Support

·        Prepare reports, correspondence, and meeting minutes as required.

·        Assist with invoicing, delivery documentation, and project status tracking.

·        Perform other administrative and coordination duties assigned by management.

Requirements

·        Diploma or Higher NITEC in Engineering, Project Management, or a related field.

·        1–3years of experience in project coordination or administration.

·        Fresh graduates with a positive attitude and willingness to learn are welcome to apply.

·        Experience in pumps, mechanical equipment, engineering, or related industries will be an advantage.

·        Ability to generate, update, and revise AutoCAD drawings will be an advantage.

·        Good communication and interpersonal skills.

·        Strong organizational and multitasking abilities.

·        Able to work independently and as part of a team.

Preferred Attributes

·        Positive attitude and willingness to learn.

·        Good coordination and follow-up skills.

·        Customer-focused with a proactive approach to problem-solving.

·        Team player with a strong sense of responsibility.