Event Officer

Awakening & Community Care Department

Join Us in Serving the Temple and Community

We are looking for a passionate, responsible, and service-minded individual to join our team as an Event Officer.

This role is suitable for someone who enjoys organising meaningful programmes, working with people, and contributing to the temple’s mission of promoting Buddhist learning, community care, volunteerism, and youth development.

The ideal candidate is a team player who is willing to serve wholeheartedly, work harmoniously with colleagues and volunteers, and support temple activities with sincerity, flexibility, and care.

Key Responsibilities

Programme and Event Coordination

• Support the planning and smooth delivery of courses, talks, volunteer activities, youth programmes, and community events.
• Coordinate event schedules, venue bookings, trainers, speakers, volunteers, and programme requirements.
• Prepare event logistics, including room setup, audio-visual equipment, training materials, attendance lists, and certificates.
• Work closely with colleagues and volunteers to ensure that programmes are organised professionally and warmly.

Volunteer and Participant Support

• Coordinate volunteers and provide them with clear instructions and support.
• Build positive relationships with volunteers, trainers, participants, and partner organisations.
• Respond to enquiries and assist participants with course registration.
• Maintain accurate participant records and update the department’s database.

Marketing and Outreach

• Assist in promoting Buddhism-related courses and temple activities.
• Work with the Graphic Designer and IT team to produce attractive publicity materials.
• Update publicity channels, including Facebook, posters, email campaigns, and partner networks.
• Explore new digital and community outreach channels to increase awareness and participation.
• Review programmes with trainers and the team to identify ways to improve attendance and engagement.

Administration and Operations

• Track programme income and expenses.
• Gather participant feedback and prepare reports for management.
• Liaise with cleaning contractors and the Facilities Department to ensure programme spaces are well maintained.
• Support temple-wide events, special projects, and other duties when required.

Requirements

• Minimum Diploma qualification.
• Good working knowledge of English and Chinese.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Comfortable using technology and willing to learn new systems.
• Good communication, organisational, and interpersonal skills.
• Able to manage multiple tasks and follow through on responsibilities.
• Willing to work on weekends and public holidays when temple programmes are held.

We Are Looking for Someone Who Is

• Passionate about serving the temple and the community.
• Sincere, dependable, and willing to contribute wholeheartedly.
• A cooperative team player who works well with others.
• Respectful of the Buddhist temple environment and supportive of its values.
• Patient, approachable, and service-oriented.
• Flexible and willing to assist wherever support is needed.

Why Join Us?

This is more than an administrative role. It is an opportunity to support meaningful programmes, bring people together, contribute to the temple’s service to society, and be part of a caring and purpose-driven team.