Event Support Specialist

Advise users on venue suitability, logistics requirements and guidelines on venue usage as well as provides a one-stop event support service to users by co-ordinate between support teams on requirements and ensure that all requirements are carried out smoothly.

Accountabilities

• Provide Event Support for corporate training, events and external leasing.

• Process venue and logistic booking requirements using timetabling tool.

• Liaise with users on the logistics requirements for their event.

• Coordinate with support teams and ensure setup is done according to user requirements.

• Ensures that the corporate training/ events progress seamlessly by collaborating with users and external stakeholders.

• Conduct site visit with users and corporate partners.

• Advise users on suitable venues and setup for their training or events.

• Work with users to de-conflict any bookings if needed.

• Assist with tenant management within the campus.

• Generate monthly reports, meeting minutes and approval papers as and when required.

• Any other duties assigned.
  

Job Requirements

Academic Education/Experience/Training

·       Bachelor’s degree or Diploma holder with 4 years of relevant work experience.

Experiences

·       Experience with venue management.

·       Computer literacy especially in Microsoft Office applications and in-house systems.

·       Trained in customer service skills.

·       Well versed in Microsoft Office Applications, proficient in timetabling software is a bonus.

. Able to work on weekends on an adhoc basis when required.

Personal Attributes

·       Good problem-solving and interpersonal and communication skills.

·       Meticulous with strong analytical and quantitative skills.

·       Responsible, independent and self-motivated.

·       Good team player.

·       Able to think out of the box.

·       Cheerful personality and good customer service track record.