Programmes & Events Coordinator

About the Role
SHE is seeking a proactive and organised individual who enjoys coordinating event operations behind the scenes, managing logistics, engaging stakeholders, and ensuring programmes are delivered efficiently and professionally. The ideal candidate is detail-oriented, dependable, resourceful, and adaptable, with the ability to respond calmly to evolving needs in a fast-paced environment. This role is well suited to someone who is hands-on, willing to go the extra mile when needed, and able to support occasional after-hours or weekend events and engagements.

This role is open to Singaporeans and PRs only. To apply, please email [email protected] with your cover letter, resume, notice period, last drawn salary, and salary expectations.

---------------------------------------------------------------

Key Responsibilities

Programme & Event Coordination

• Support the planning and execution of programmes, workshops, campaigns, community engagements, and events
• Coordinate event logistics, including venue bookings, equipment setup, catering, transport, and materials preparation
• Manage event registration, attendance tracking, and participant communications
• Provide onsite support to facilitators, speakers, volunteers, and partners during programme delivery
• Ensure smooth event operations and troubleshoot logistical issues as needed
• Support event setup, teardown, and post-event follow-up activities

Administrative & Operational Support

• Maintain programme calendars, schedules, databases, and documentation
• Prepare purchase requests, quotations, invoices, and claims as required
• Liaise with vendors, venues, and external stakeholders (e.g. schools, corporate partners) to coordinate programme and event requirements
• Support inventory management for programme and event materials
• Assist in preparing reports, programme statistics, and post-event documentation

Stakeholder & Participant Engagement

• Respond to participant queries in a professional and timely manner
• Coordinate communications with partners, volunteers, and collaborators
• Support outreach and engagement efforts for programmes and events

General Support

• Provide administrative and operational support to the wider team as needed
• Support occasional evening or weekend programmes and events as required

Requirements

• Diploma in Business, Events Management, Community Services, Social Sciences, Communications, or a related field
• 1–3 years of relevant experience in programme coordination, events, administration, or operations is preferred
• Fresh graduates with events management/organisation experience are also encouraged to apply
• Strong organisational and multitasking skills
• Good written and verbal communication skills
• Proficiency in Microsoft Office and workplace tools, with openness to learning and using AI and design tools to support programme coordination, communications, and event operations
• Ability to work independently while collaborating effectively within a team
• Comfortable working in dynamic and fast-paced environments

Preferred Attributes

• Resourceful and solutions-oriented
• Meticulous, with strong attention to detail and follow-through
• Warm interpersonal skills and strong stakeholder management abilities
• Able to remain calm under pressure during events and programme operations
  

About SHE (www.she.org.sg)

SHE (SG Her Empowerment) is an independent non-profit dedicated to building a Singapore where women and men are equal—at home, at work, and in the community. Through advocacy, research, and culturally relevant solutions, SHE addresses systemic gender gaps, including the urgent and growing crisis of online harms.

SHE is located at 43 Jalan Merah Saga #01-66 (Holland Village MRT station).